Q: We love your venue but need to work out some details and are still deciding. Can you hold a date for us?
A: Our event bookings are on a first-come-first-serve basis. We will only be able to book your date upon receipt of a signed contract and 50% deposit. If you have decided to book with us, we will hold your desired date for 7-days from when you receive the contract so you can review the details and return a signed copy along with your security deposit. To be fair to everyone, we cannot hold your desired event date beyond 7 days without those two items.
Q: How long does your event season run?
A: We can hold events every day of the week from May through October of each year. We are not open in winter months. We use this time to make improvements to our property and prepare for the next wedding season.
Q: Do you book multiple events on the same day?
A: No, we do not book multiple weddings/events from separate parties on the same day. However, there may be a wedding party that needs to rehearse on the day of your event. In those cases, we will work with you to determine your event schedule and work around it to accommodate the other event’s rehearsal time.
Q: Will there be an event the day before or after my event?
Q: Can you accommodate events other than weddings?
A: Yes! While we started out as a wedding venue, we have flexible space that can be great for a variety of events including rehearsal dinners, anniversary/engagement parties, corporate events/retreats, and memorial services.
Q: What is your facility fee?
A: Please inquire with us and we will provide you with the most up-to-date pricing information!
Q: How far in advance does Overlook Barn book up?
A: We typically are booking a year or more in advance for Saturday events and less than that for other days of the week. Please take a look at our availability calendar to get an idea of available dates. We update it every two weeks, so it is not a guarantee of date availability but is a great indicator.
Q: Do you offer discounts for being local, senior, AAA member, just a generally awesome person?
A: In order to be fair to everyone, we do not offer discounts. However, Friday and Sunday events have a lower rental fee than Saturday events, and are a great way to keep wiggle room in the budget. They also tend to fill up less quickly so your preferred week is more likely to be available! For those interested in elopements, Monday-Thursdays offer even greater savings.
Q: What time will our wedding rehearsal be?
A: The date of your complimentary rehearsal is typically the day prior to your event and the exact time will be determined in your 30-day out meeting with the venue manager. We try to accommodate timing preferences, but availability for timing depends on other events scheduled for the rehearsal day. The day-of event group has priority scheduling.
Q: Can I set up for my wedding during our rehearsal time or on a day in advance of our event date?
No, the two complimentary hours the day prior to your event are provided for rehearsal. Setup is limited to the day of your event only; the specific start time for your event setup will be confirmed in your 30-day out meeting with the venue manager. Additional setup fees may apply.
Q: This will be a destination wedding for many of my guests, are there things to do in the area?
A: Yes! While the Overlook Barn feels as though it is in a world of its own and completely secluded, it is actually in the midst of a beautiful town (Beech Mountain/Banner Elk, NC) that attracts tourists year-around because of all the wonderful activities to enjoy. There is something for everyone including outdoor adventurers (hiking, camping, white water rafting, zip-lining, mountain biking, etc.); food & wine lovers (numerous wineries, great restaurants in Banner Elk and nearby Boone/Blowing Rock, etc.); sports lovers (amazing golf courses); shopping (Tanger Outlets in Blowing Rock) and other family-friendly activities (Tweetsie Railroad, The Blowing Rock, Gem Mining, etc.). We recommend guests come early or stay a few extra days and turn the trip into a mini vacation! We recommend checking out www.tripadvisor.com, www.yelp.com, and the local Chambers of Commerce (both Beech Mountain and Banner Elk) to get ideas and details!
Q: Are there accommodations nearby for my guests?
A: Yes! There are numerous accommodations within a mile of the property entrance that range from mountain cabin rentals to a large condominium complex and everything in-between. We provide a listing of these options on our preferred vendor list.
Q: What is the closest airport for people flying into the area?
A: Charlotte Douglas is the closest large airport to the property, there are also regional airports such as Tri-cities Regional Airport and Asheville Regional Airport that are closer by.
Q: Is the Overlook Barn full service?
A: No, the Overlook Barn provides a beautiful backdrop for your event, a designated amount of tables and chairs per your contract, and set up and break down of the tables and chairs per your specifications. We do not provide food, drink, flowers, photography, entertainment, staffing, or event planning services. However, we do provide you with a preferred vendor list to help connect you with the professionals you can be most excited about for those services! We also allow you to bring in your own alcohol (proper day-of event permitting required) which equates to a cost savings for you!
Q: Is there onsite parking?
A: Yes, we have upper and lower parking areas that can accommodate around 35-45 cars total. We also highly recommend providing shuttle transportation for your guests so that out-of-towners are not driving on mountain roads after a celebratory night out! We have a list of transportation providers on our preferred vendor list.
Q: Does the barn have A/C or heat?
A: The Overlook Barn is located on Beech Mountain, and at the high altitude the temperature very rarely rises above 80 degrees (even in the middle of summer!), therefore, the “A/C” we use at the barn is opening windows/doors to let the breeze come in. For heat, the Styling Suite and Polishing Room are heated but the main hall is not. We have outside rental companies that provide event heater and fan options listed on our preferred vendor list. Cliffside Barn (our small-barn optional add on) has two ceiling fans in the main room.
Q: We are planning an outdoor ceremony, is there a backup plan for rain or harsh weather?
A: Yes! At 6,500 square feet, the Overlook Barn is large enough to serve as its own backup ceremony sight so tent rentals are not needed. Of course, if you prefer a tented event, they are absolutely allowed. Depending on the size of your event, Cliffside Barn (our small-barn optional add on) can be another option for a covered ceremony location. Please work with your event coordinator to come up with a backup plan you will be thrilled with!
Q: I have an absolutely favorite photographer, caterer, florist, etc., can I bring them in for my event or do you only use in-house vendors?
A: Absolutely. We provide clients with a preferred vendor list of professionals, but you are absolutely able to bring in your own favorite. Our only requirement is that you have a professional day-of wedding coordinator for your event.
Q: What does the Overlook Barn Staff set up and break down?
The Overlook Barn staff sets up all items that are barn property (our farm tables, cocktail tables, indoor and outdoor chairs) to your written specifications that we will discuss with you in the 30-day out meeting with our venue manager. Your outside professional coordinator and team will be responsible for any outside furnishings, flowers, décor, etc.
Q: Do you provide ladders to hang decorations?
A: We only provide step ladders due to liability.
Q: Who is responsible for cleaning the property?
A: Our staff does a thorough cleaning before and after events (mopping, vacuuming, dusting, trash hauling etc.), but event parties are responsible for doing the following by a designated time: putting trash in designated locations, removing décor, flowers, and any other items brought onto the property.
Q: Do we need to buy liability insurance?
We highly recommend purchasing liability insurance. Many policies are very affordable ($100-$500) and offer peace of mind for couples and their families when hosting such an important event.
Q: Will there be tours on my event date?
A: There may be. When tours overlap with event dates, we limit the tours to the main hall, outside, etc. and not to the Styling Suite or Polishing Room if they are in use. We also schedule them to be well in advance of the event time itself.
Q: When do I need to make a decision about a backup weather plan?
A: We allow couples to wait until the day of their event to make a call about whether they will be using their backup weather plan. We ask that couples make this decision by 8am in order to ensure adequate time for event set up.